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How to install a HTML email signature in Microsoft Outlook 2019 / Office365

How to add an HTML signature file in Outlook 2019

So you’re staring at your fancy new HTML email signature and wondering how on earth to install it to Microsoft Outlook! Well, we’re here to help. This one’s an easy one. 2min and we’ll be done.

Here’s the step-by-step guide on installing your fancy new html email signature.


Step 1 – View you signature 

You should have received a link to your email signature. Something like this –

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Step 2 – Copy

Select the entire signature by dragging the mouse or with Edit > Select All. You can also use the keyboard shortcut, ctrl + A (pc) or Command+A (mac).

Once selected, right click and hit Copy

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Step 3 – Open Outlook Office 365

Open up Microsoft Outlook. Click New Email, in the top toolbar you should see Signatures, once you’ve clicked signatures, hit the + button under signature name. Name your signature, and in the white space below. Paste your copied signature with right click, paste. Or ctrl+V (pc) or Command+V(mac)

how to install a html email signature into office outlook 2019 office 365


Step 4 – Keep formatting

Looking pretty good, one last little trick, see the little icon at the bottom that looks like a clipboard. Click it and hit Keep Sourse Formatting.


Step 4 – Close and Save and set to default

Now you’re pretty much done, close the window being sure to save. At the bottom of the next widow, where it says New Message and Replies/Forwards. Hit the dropdown menus and select your new email signature.



Congratulations, you’re now level expert. Enjoy your new email signature in Outlook.